
As financial institutions continue to focus on reducing risk exposure in the retail banking industry, many executives are turning to business process outsourcing providers (BPO) that can optimise systems and processes to improve performance, reduce risk and increase compliance. Jim Muir, director of AutoRek, the data reconciliation firm, highlights five key factors that organisations should consider when approaching BPO.
“According to the latest Country Risk survey from Euromoney, the risks faced by British banks have increased in the past 12 months, highlighting the struggles that the financial industry is facing. Throughout 2012, fundamental failings surrounding operational supervision, audit supervision and breaches of authority have dominated the headlines. As a result, the Financial Services Authority (FSA) has announced that it handed out a record-breaking £312 million in fines over the last year as it held businesses accountable for compliance failings that risked client and investor money.
As we move into 2013, there will be even more focus on holding senior managers liable for neglecting to institute simple financial controls. In addition, financial institutions will continue to be overloaded by an array of new directives from Europe and other regulations from elsewhere designed to improve the behaviour of the financial industry and create the perception of an efficient and viable market.
As more businesses focus on rectifying the failings of the financial industry, finance executives will become responsible for introducing basic measures that reduce risk exposure and help to position the UK as an efficient and viable market for customers. In order to optimise systems and improve compliance, many will turn to BPO providers that specialise in managing specific business functions and have experience of implementing straightforward controls. To help guarantee success from BPO programmes, we urge finance executives to consider the following five factors.
1.
Define business requirements from the start. As the financial industry recovers and starts to expand, thinking about longer term business requirements from the start of the outsourcing process will make sure that organisations choose a BPO provider that can flex requirements to meet changing business needs over time. It will also ensure that organisations see a return-on-investment and experience the benefits of outsourcing including enhanced flexibility, improved business processes and reduced costs for completing simple processes.
2.
Adopt a strategic approach by selecting BPO advisors who understand financial services. The finance executive’s priorities are increasingly revolving around adopting robust control-and-risk frameworks that meet the latest compliance requirements. Those expert BPO providers that have a strong financial services’ CFO advisory focus will understand the executives need to balance short term cost reduction with stability and an enhanced controls framework. As a result, those BPO firms who understand the regulatory landscape are better able to bring granular expertise and sympathy for the CFO’s mandate so that they can recommend the best solutions and methodology to adopt. A BPO provider with an excellent and demonstrable financial services pedigree is a must.
3.
Implement best practice before “the lift and shift”. Examine what smaller process improvements can be made before implementing plans to transfer work to new teams and locations through outsourcing specialists. Straightforward factors such as automated controls, regular reconciliations, record keeping and the segregation of duties can form the basis of control frameworks and help ensure that any anomalies or suspicious activities are identified, escalated and resolved in a timely manner. It will also ensure that best practice can be built into the new service, reducing the risk of process failure and lessening the dependency on personal expertise (not to mention lowering the baseline cost from the inception of the deal).
4.
Think about the end result including the customer experience. Due to the nature of financial organisations, businesses will often be operating in a high volume trading environment which means that finance functions need to scale-up and automate their ability to gather a holistic view of data from across any internal or external source. Only then can BPO providers focus on adding value by resolving problematic transactions, helping to manage risk effectively, and providing up-to-date management information. In addition, BPO providers need to achieve the end result without impacting customer propositions or affecting the customer experience.
5.
Remain agile. Using BPO will ultimately require a cultural change within the business. Many outsourcing teams are located across multiple locations so businesses need to encourage greater collaboration across the company by introducing tools and technologies that encourage collaboration and ensure key stakeholders are kept updated on progress. Integrating BPO into the business means that organisations can create a ‘one team’ mentality that ensures the organisation can operate across multiple locations to improve business operations and maintain competitive advantage. An inflexible legalistic arrangement between the “business” and their BPO partner can increase tensions and heighten the risk of the business replicating or cannibalising the outsourced processes “inside” to achieve greater co-operation.”
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